15 Email Etiquette Tips for the Job Seeker

Despite an in-person or phone interview, the majority of your job search tasks can (and will) be done over the Internet, which makes email the most important form of communication in your job search.

1. DO use an effective subject line with every email you send. More often than not, “No Subject” emails get deleted.
2. DO keep your emails concise – grab the reader’s attention, but don’t drone on for paragraphs.
3. DON’T use abbreviations, emoticons, or lingo when writing professional emails.
4. DO include important information in your email signature, such as your phone number, website and social media handles.
5. DON’T include attachments unless specifically instructed to do so. Most people do not trust attachments from strangers, as they could be spam or a virus.
6. DO use proper spelling, grammar and formatting. After all, you’re trying to land a job, aren’t you?
7. DO use a professional email address. If your current one is not professional, set up a new account specifically for job seeking. Preferably, make it some version of your first and last name so employers can easily remember it.
8. DON’T use the “spray and pray” method (sending unsolicited emails to as many folks as you can find). Instead, write highly targeted emails to people you already know or that you can help out in some way. Your job search networking strategies should not be all about you—they should be about building mutually beneficial relationships.
9. DON’T forget to reference how you know the individual or who referred you apply at the organization. A personal connection can go a long way in the hiring process!
10. DO use the hiring manager’s name in the opening of your email. Other courteous greetings, such as “Good morning,” or “Sincerely,” go a long way in your job search, too.
11. DON’T use all capital letters or boldface to show your enthusiasm. A lot of individuals view this as shouting.
12. DO use a regular font, such as Times New Roman or Arial, to draft emails on the job hunt.
13. DON’T hit “Send” until you’ve carefully looked over every element of your email. You don’t want to forget anything important!
14. DON’T expect an instant response from employer. They’re busy, so be patient. Follow-up within one week if you have not heard back from the individual to politely remind them of your message.
15. ALWAYS respond promptly to any emails you receive from recruiters, hiring managers or employers.

What’s one email etiquette tip you wish everyone knew?